Are you extremely organised with a high attention to detail?
Would you love a varied administration role working across an entire business?
Are you personable and enjoy working in a team environment dealing with multiple people each day?
Come and join the team at Velocite!
We are business growth and performance specialists and we are looking for an Office Administrator super star to come on board.
At Velocite, we are values-led, and have four key values that we live and breathe every day:
- Change the outcome – we pride ourselves on focusing on practical business advice that can tangibly change the outcome for our clients and their businesses
- Empower others – we are passionate about creating opportunities for our team that enable them to realise their potential
- Lifelong Learning – our team are committed to continually learning and expanding their knowledge to meet our clients’ needs and their career aspirations
- Flexibility – we understand the need for flexibility in work/life and our team love our flexible work practices
Purpose of the role:
The Office Administrator is a key role at the heart of our administration function focusing on the smooth and efficient operation of the office. This role enables our team to be highly successful in their roles and ensures our clients and visitors have a professional and positive experience.
This role covers general office administration, database management, client administration, operations, health and safety, and technology.
Here’s a glimpse into a day as an Office Administrator at Velocite:
- Scan client records into the database that have been received overnight
- Place orders for office supplies and arrange catering for an upcoming meeting
- Meet with the Business Support Manager to run through operational tasks for the week ahead
- Contact clients to arrange their annual companies office documents to be completed and filed
- Head downstairs to grab a coffee with some of the team
- Update the health and safety register and provide a monthly report to the CEO
- Co-ordinate the renewal of our technology fleet
- Finalise the planning of our next team activity
- Dig into some sweet treats provided by the Directors, just because!
- Update our database with recent changes to some client information
- Contact clients to arrange and book meetings in
- Discuss team training requirements with our Client Fulfilment Manager
An ideal candidate for this position would:
- Be highly organised, proactive and a quick learner
- Maintain a high standard of work with strong attention to detail
- Be adaptable, flexible and able to problem solve and use initiative
- Have strong technology and digital skills
- Have amazing communication skills – both written and verbal – to interact with clients and team members
Experience in a similar role or within a professional services firm environment would be an advantage.
Experience with Xero, Asana, and Microsoft products would also be advantageous.
This is a full-time position, Monday – Friday, 37.5 hours per week and is an in-office position.
In return, we can offer you:
- A fun and progressive team environment
- Diversity in work, engaging with a wide range of the team and clients
- A range of added benefits including insurance, gym reimbursement, volunteer leave and mental health days
A quote from a recent new team member:
“Walking into a workplace like this has really changed my view on working, every morning I get up for “work” it doesn’t feel like work as I really enjoy and love what I am doing everyday and the people I am working with definitely contribute to this factor. I can 100% see myself working out my career at Velocite.“
If you’d like to be part of our success story:
Please apply through our Seek Advertisement here. A full job description can be provided on request by emailing info@velocite.co.nz.
